We’re writing to let you know that, as previously announced, Google Assistant and Calendar Reminders will be automatically migrated to Google Tasks starting May 22, 2023, if the Tasks service bit is ON. This migration will make it easier for users to manage their to-dos in one place, with Tasks featuring the same helpful functionality as Reminders. After the migration is complete, any data, excluding Keep reminders, that your organization has in the Assistant and Calendar Reminders service will no longer be accessible. If users, who didn't migrate, wish to keep a copy of their Assistant and Calendar Reminders data, they can use Google Takeout to download that data before June 22, 2023. After that date, Assistant and Calendar Reminders data will only be available in Tasks if it was migrated. Note: Reminders created in Keep will not be migrated. Reminders created in Keep will continue to be available in Keep.
What does this mean for my organization?
Any data, excluding Keep reminders, that your organization has in the Assistant and Calendar Reminders service will be automatically migrated to Google Tasks starting on May 22, 2023, provided that the Tasks service bit is ON. If the Tasks service bit is OFF, the Reminders data will not be migrated to Tasks and will only be accessible in Takeout until June 22, 2023. After June 22, 2023, the option to download Reminders data using Data Export for administrators or Google Takeout for users will no longer be available. Reminders data deletion will be initiated after June 22, 2023.
What do you need to do?
Verify the Tasks service bit is ON for your organization. If the Tasks service bit is OFF, your users will lose their Assistant and Calendar Reminders data unless you do one of the following before May 22, 2023: Turn Tasks ON, or Enable your organization to use Google Takeout and encourage your end users to export their Assistant and Calendar Reminders before the Reminders data deletion is initiated on June 22, 2023. If Calendar and Tasks are both enabled for your organization, in the coming weeks your users can click on a prompt within Google Calendar to voluntarily move their Reminders to Tasks before the automatic migration starts on May 22, 2023. If the Calendar service bit is OFF for your organization, users will not see a prompt in Calendar about the voluntary migration. We encourage you to turn Calendar ON or use an alternative form of messaging so that your users know the migration is happening. If your users want to use Assistant to manage their Tasks after the migration, you will need to ensure Search and Assistant is turned on for them. Once migrated, all migrated data will be accessible from Tasks either within Calendar, via Assistant, from the sidebar in Workspace, or from the dedicated Tasks apps.